Business Support Admin (Mid-Shift)

Who We Are Looking For 

A Business Support Admin is responsible for completing general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, and maintaining office equipment. 

Location:
This position operates on-site at our Boca Raton, FL location and will operate during the hours of 2-10pm (Tuesday-Saturday).

What You Will Work On 

• Handle administrative requests and queries from senior managers and clients. 
• Organize and schedule appointments, meetings, and events with admin software. 
• Answer phone calls and direct the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed.
• Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies; place and expedite orders for supplies, and verify receipt of supplies to ensure supplies are available and organized at all times.
• Book travel arrangements such as flights, hotels, and rentals for clients, executives, and agents.
• Prepare and modify documents including reports, emails, etc.
• Retrieve and sort incoming mail. Prepare labels and track outgoing mail requested by staff and clients.
• Communicate with IT Departments about any technical issues that arise with equipment, internet, or applications. Ensure that new employees receive their equipment and credentials.
• Prioritize workload to ensure deadlines are met.  

Who You Will Work With   

As a Business Support Admin, you will work directly within our Operations Department in our headquarters in Boca Raton, FL, as well as partner with other teams such as IT and senior management.  

What You Will Bring   

• Administrative experience preferred. 
• Strong organizational skills with the ability to multi-task.
• Excellent communication skills. Ability to convey information and instructions, both verbally and in writing; clearly, confidently, and concisely.
• Ability to manually enter data into databases and other sources.
• Flexible and able to adapt to change with procedures and systems.
• Critical thinking, evaluation, and analytical skills preferred.
• Proficiency in MS Office (MS Excel, Outlook, and PowerPoint, in particular).
• Winteam experience is a plus. 
• Multilingual candidates preferred.