Finance - Staff Accountant

Summary:

Process accounts payable, receivable, prepare reconciliations monthly, month end close, and back up to Senior Accountant and Payroll & Benefits Specialist.

Must be able to demonstrate knowledge and skills necessary to perform all job-related activities as outlined below.

Essential Duties and Responsibilities:

Primary Functions:

1. Vet new vendors and ensured they are properly set up in the accounting software.
2. Assist with the preparation of the annual 1099’s.
3. Prepare and book journal entries for payroll allocations and month-end close as assigned.
4. Prepare monthly bank and other balance sheet reconciliations as assigned.
5. Review and approve purchase orders to ensure accurate coding.
6. Prepare weekly check deposit
7. Prepare and submit annual financial reports to the regulatory agency.

Primary Functions: continue

8. Assist with year-end audit preparation for internal and external audits.
9. Perform work in collaboration with key stakeholders.
10. Assist with operating budget preparation.
11. Act as a resource to others on Ad hoc projects
12. Work cross-functionally with department management and others to improve workflow.
13. Document procedures as needed.
14. Provide the required information on time and with a high degree of accuracy and transparency.
15. Ability to work independently and multi-task, with a strong attention to detail.
16. Ability to communicate effectively, excellent verbal and written communication skills.
17. Strong PC skills, including solid experience with standard Microsoft products, especially Excel.
18. Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers.
19. Performs other duties as assigned by supervisory staff.

Qualifications:

Sufficient training and experience are required to demonstrate the ability to perform the above duties and responsibilities and to attain the knowledge, skills and abilities listed below

Minimum Qualifications:

1. Degree in Finance or Accounting or a related field.
2. 2 – 5 years of experience working in accounting function.

Preferred:

1. Experience serving a multinational, multicultural population.
2. FQHC grant funding for nonprofit organization.

3. Familiarity with Community Health Clinics and/or Indian Health Clinics.

Special Conditions of Employment:

1. Work schedule, Monday-Friday – 8:00AM – 5:00PM, on-site
2. CPR/ BLS certification: Maintain a current Basic Life Support (BLS) certification issued by the American Heart Association (AHA), the American Red Cross, or an equivalent AHA accredited organization
3. Certification must include an in-person, hands-on skills assessment. Online-only certifications are not accepted.
4. Annual background checks: Consent to annual background checks as a condition of continued employment, to ensure compliance with organizational standards and eligibility requirements.
5. For-Cause Drug Screening: Comply with drug screening requirements when initiated by the organization for cause, to support a safe, compliant, and drug-free workplace.
6. Ongoing Compliance Requirements: Maintain up-to-date compliance with all required annual renewals, including professional licenses, certifications, physical examinations, TB testing, and mandatory regulatory trainings as assigned by the San Diego American Indian Health Center (SDAIHC).

Knowledge, Skills, and Abilities:

1. Excellent oral and written communication skills.
2. Excellent time management skills
3. Excellent organizational skills and attention to detail.

Ability to maintain confidentiality and meticulous records.

Knowledge, Skills, and Abilities: continue

4. Effective interpersonal skills.
5. Able to deal effectively with a diversity of individuals.
6. Ability to establish and maintain cooperative working relationships with all during work.
7. Able to perform basic mathematical calculations necessary to perform the job function.
8. Must be reliable and extremely trustworthy. 
9. Knowledge of QuickBooks accounting software, Microsoft Office applications.

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodation.

1. Able to lift/move up to 10 pounds, move from place to place.
2. Able to sit at a desk and work on a computer for prolonged periods.
3. Able to stand, bend and reach for prolonged periods.
4. Ability to do math, organize and prioritize workload, work effectively and efficiently under stress.
5. Ability to supervise, multitask, understand, and follow instructions.
6. Ability to proficiently read, write, speak, and understand English.

Customer Service:

1. Actively supports, promotes, and works to fulfill the Mission, Vision, and core values of SDAIHC.
2. Provides excellent internal and external customer service.
3. Demonstrates SDAIHC’s Standards of Customer Service Behavior: Compassion, Attitude, Communication, Appearance, Sense of Ownership, and Teamwork.
4. Participates in on-going customer service training.
5. In every action, seeks to promote SDAIHC as a top service organization.

Quality Management:

1. Contribute to the success of the organization by participating in quality improvement activities.
2. Complies with all SDAIHC policies and procedures and proactively participates in the implementation of new initiatives.
3. Participate and ensures continuous quality improvement process as directed by clinic leadership.  

Safety:

1. Ensures regulatory compliance and adherence with policies and procedures related to safe work practices.
2. Participate in infection prevention through appropriate use of infection control measures during patient treatment and patient interactions.
3. Ensure compliance with regulatory requirements for maintaining physical spaces, equipment, and supplies.  
4. Uses all appropriate equipment and/or tools to ensure workplace safety. 
5. Immediately reports unsafe working conditions.  

Privacy/Compliance:

1. Maintains privacy and security of all patients, employee, and volunteer information and access to such information. Such information is accessed on a need-to-know basis for business purposes only. 
2. Complies with all regulations regarding corporate integrity and security obligations. Reports unethical, fraudulent, or unlawful behavior or activity.
3. Upholds strict ethical standards.

Flexibility: Available for all shifts and, when required, able to work evenings and weekends

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  This description reflects managements’ assignment of essential functions.  It does not prescribe or restrict the tasks that may be assigned.  This job description is subject to change at any time.

Preference is given to qualified American Indian/Alaskan Natives in accordance with the American Indian Preference Act (Title 25, U.S. Code Section 472, 473 and 473a). In other than the above, the San Diego American Indian Health Center, is an equal opportunity employer.

Acknowledgement

San Diego American Indian Health Center is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, gender identity, gender expression, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation, or belief.

Preference is given to qualified American Indian/Alaskan Natives in accordance with the American Indian Preference Act (Title 25, U.S. Code Section 472, 473 and 473a). In other than the above, the San Diego American Indian Health Center, is an equal opportunity employer.

San Diego American Indian Health Center is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, gender identity, gender expression, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation, or belief.