Grants Program Oversight Manager

The Grants Program Oversight Manager plays a key leadership support role in the strategic oversight, coordination, and performance monitoring of grant-funded programs at San Diego American Indian Health Center (SDAIHC). Working closely with the Senior Manager – Grant Program Development, this position ensures programmatic and fiscal alignment with grant terms, organizational priorities, and community needs. The Manager contributes to program development, oversees compliance tracking, and supports continuous quality improvement and outcome reporting. This position requires a high degree of independence, analytical thinking, and cross-functional collaboration.

Essential Duties and Responsibilities:

Primary Functions:

Grant Program Oversight

1. Support strategic planning and execution of grant-funded initiatives across the organization.
2. Oversee day-to-day compliance tracking, budget utilization monitoring, and program performance metrics for assigned grants.
3. Evaluate and recommend improvements to program workflows, reporting processes, and internal controls.
4. Coordinate readiness reviews in collaboration with the Senior Manager and CFO.

Program Development and Support

1. Assist with identifying opportunities for new or expanded programming based on grant goals, community needs, and performance data.
2. Collaborate with clinical, administrative, and outreach teams to align program design with funder requirements and SDAIHC’s mission.
3. Ensure that program outcomes and deliverables are being met and documented appropriately.

Reporting and Evaluation

1. Lead the preparation of interim and final grant reports by reviewing narrative and quantitative data from grant program managers.
2. Support development and maintenance of dashboards or reporting tools to track progress toward grant deliverables.
3. Assist with developing evaluation frameworks and supporting data collection and analysis.

Stakeholder and Team Collaboration

1. Serve as a key liaison between the Senior Manager, program managers, finance, and compliance teams.
2. Facilitate communication with community partners, subcontractors, and funders when appropriate.
3. Represent the grant team in internal meetings and external events as delegated.

Other Duties as assigned

Qualifications:

Minimum Qualifications:

1. Bachelor's degree required in related field.  Master’s degree preferred.
2. Proven track record in project management and working collaboratively with internal and external partners.
3. Minimum 2 years’ experience working in grant-funded programs.

Preferred:

1. Experience serving a multicultural population, American Indian/Alaska Natives in particular.
2. Familiarity with Community Health Clinics and/or Indian Health Clinics.
3. Experience working with diabetes, immunization, alcohol/substance use prevention and/or mental health-related programs or services.

Special Conditions of Employment:

1. Must have a valid driver’s license, reliable transportation, and proof of insurance.
2. CPR/ BLS certification: Maintain a current Basic Life Support (BLS) certification issued by the American Heart Association (AHA), or an equivalent organization. Certification must include an in-person, hands-on skills assessment. Online-only certifications are not accepted.
3. Annual background checks: Consent to annual background checks as a condition of continued employment, to ensure compliance with organizational standards and eligibility requirements.
4. For-Cause Drug Screening: Comply with drug screening requirements when initiated by the organization for cause, to support a safe, compliant, and drug-free workplace.
5. Ongoing Compliance Requirements: Maintain up-to-date compliance with all required annual renewals, including professional licenses, certifications, physical examinations, TB testing, and mandatory regulatory trainings as assigned by the San Diego American Indian Health Center (SDAIHC).

Knowledge, Skills, and Abilities:

1. Knowledge of the design and administration of grant funded programs.
2. Excellent oral and written communication skills.
3. Excellent time management skills.
4. Excellent organizational skills and attention to detail.
5. Analytical, organizational, and leadership skills for staff supervision and direction.
6. Ability to maintain confidentiality and meticulous records.
7. Effective interpersonal skills.
8. Able to deal effectively with a diversity of individuals.
9. Ability to establish and maintain cooperative working relationships with all staff and stakeholders.
10. Ability to work collaboratively with physicians and other healthcare professionals.
11. Able to perform basic mathematical calculations necessary to perform the job function.
12. Must be reliable and extremely trustworthy. 
13. Demonstrated proficiency in Microsoft Suite or related programs.
14. Experience coaching and educating staff and peers.

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodation.

1. Able to lift/move up to 15 pounds, move from place to place.
2. Able to sit at a desk and work on a computer for prolonged periods.
3. Able to stand, bend and reach for prolonged periods.
4. Ability to do math, organize and prioritize workload, work effectively and efficiently under stress.
5. Ability to supervise, multitask, understand, and follow instructions.
6. Ability to proficiently read, write, speak, and understand English.

Customer Service:

1. Actively supports, promotes, and works to fulfill the Mission, Vision, and core values of SDAIHC.
2. Provides excellent internal and external customer service.
3. Demonstrates SDAIHC’s Standards of Customer Service Behavior: Compassion, Attitude, Communication, Appearance, Sense of Ownership, and Teamwork.
4. Participates in on-going customer service training.
5. In every action, seeks to promote SDAIHC as a top service organization.

Quality Management:

1. Contribute to the success of the organization by participating in quality improvement activities.
2. Complies with all SDAIHC policies and procedures and proactively participates in the implementation of new initiatives.
3. Participate and ensures continuous quality improvement process as directed by clinic leadership.  

Safety:

1. Ensures regulatory compliance and adherence with policies and procedures related to safe work practices.
2. Participate in infection prevention through appropriate use of infection control measures during patient treatment and patient interactions.
3. Ensure compliance with regulatory requirements for maintaining physical spaces, equipment, and supplies.  
4. Uses all appropriate equipment and/or tools to ensure workplace safety. 
5. Immediately reports unsafe working conditions.  

Privacy/Compliance:

1. Maintains privacy and security of all patients, employee, and volunteer information and access to such information. Such information is accessed on a need-to-know basis for business purposes only. 
2. Complies with all regulations regarding corporate integrity and security obligations. Reports on unethical, fraudulent, or unlawful behavior or activity.
3. Upholds strict ethical standards.

Flexibility: Available for all shifts and, when required, able to work evenings and weekends

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

In other than the above, the San Diego American Indian Health Center, is an equal opportunity employer.

Preference is given to qualified American Indian/Alaskan Natives in accordance with the American Indian Preference Act (Title 25, U.S. Code Section 472, 473 and 473a). In other than the above, the San Diego American Indian Health Center, is an equal opportunity employer.

San Diego American Indian Health Center is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, gender identity, gender expression, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation, or belief.