Lease Specialist

Position Overview

Foundation Building Materials (FBM) is currently seeking a motivated and detail-oriented Lease Specialist to join our team. The ideal candidate will have a strong interest in Leasing, excellent analytical skills, and a willingness to learn.

At FBM, we believe in conducting business with integrity and being the Company of Choice for both our customers and our team. Come build your career with an exciting and growing organization within the building products industry!

Key Responsibilities

• Update data in Lease Harbor to reflect and account for branch relocations, acquisitions or consolidations, intermittent expense adjustments, lease amendments, or other projects and developments.
• Audit Lease Harbor regularly to ensure that payment and accounting information are current per lease terms.
• Monitor key dates for all leases (i.e. expiration dates, renewal option notice end dates, etc.) and notify Director of approaching dates.
• Responsible for organizing and updating the department's computerized and physical files.
• Coordinate with other FBM departments regarding lease obligations and implications.
• Act as liaison for branch managers and landlords by facilitating communication and serving as a central point of contact to guarantee all issues be addressed.
• Utilize Lease Harbor to produce monthly rent batch reports for Accounts Payable, quarterly accounting reports to Accounting, and other custom reports on an ad hoc basis.
• Manage Real Estate Department's public email and ensure all inquiries are appropriately addressed with professionalism and superior customer service.
• Address all urgent expense issues with vendors to ensure timely payment for any concerns that require special handling.
• Thoroughly review property tax parcels/statements confirm accurate property assessments and compliance with payment deadlines.
• Assist the move-in and move-out processes by handling security deposits in accordance with lease agreements and legal requirements.
• Manually review individual lease records to reconcile account expenses on an annual basis.
• Monitor income leases to assess subtenant compliance with lease terms and monthly
• payments.
• Start. stop and transfer utility services and maintenance contracts.
• Incorporate/update rent vendors and entities by collaborating closely with accounts payable to streamline vendor onboarding processes, ensure accurate payment terms, and maintain up-to-date vendor records.
• Advance the Paymode-X project by continuously performing outreach to vendors regarding electronic payments.
• Draft landlord renewal notices and review estoppels to verify any current expense issues.

Requirements

• Bachelor's Degree with relevant coursework real estate license or operations/facilities
• Certificate, or 2+ years of professional office experience in a related field.
• Experience with Lease Harbor (or other lease administration software).
• A demonstrated knowledge and understanding of commercial lease concepts.
• Excellent interpersonal, communication, organizational, analytical, and problem-solving skills.
• Ability to effectively prioritize and time manage multiple projects.
• Strong initiative and ability to work both independently and in team settings.
• High proficiency in Microsoft Office Word, Excel, Outlook.

FBM Benefits

• A friendly and supportive work environment
• Well-maintained equipment
• Excellent benefits including: Medical, Dental and Vision plans, 401(k)
• Career growth opportunities

Compensation

• Base: $26-$30/ Hourly
• Bonus: 5%
• Total Compensation (Base + Bonus): The successful candidate could reasonably expect a Total Compensation Package range of $54,080 to $63,402.